A persona-based platform replacing spreadsheets, shared drives, and disconnected systems with a single governed source for faculty profiles, activity, and reporting. Walk through it exactly as Faculty, Administrative Staff, the Dean's Office, or IT would experience it.
Faculty self-serviceAdministrative governanceLeadership analyticsIT & integration health
Prepared by Intuceo for Chicago Booth · All names and records below are synthetic demonstration data · Wordmark shown is a placeholder text lockup, not Booth's licensed logo asset
Chicago BoothFaculty Information Management System
Okta SSO
Notifications
Sitecore sync reconciled — 214 profile updates published
38 minutes ago
David Chen's grant activity is awaiting your approval
5 hours ago
AI CV parser finished drafting Elena Vasquez's profile update
Yesterday
You're all caught upNo new notifications right now.
EVElena Vasquez
Good afternoon, Elena.
Here's what needs your attention before the Spring term review.
Profile completeness
82%
3 sections remain: teaching load, interests, media contributions
Course, term, and enrollment for each teaching term
public_bio
Directory
Text
FIMS → Sitecore
Outbound-only summary shown on the public faculty page
Full field-level dictionary — including validation rules and change-history depth per field — is a Discovery-phase deliverable; the rows above are illustrative.
14:02
admin.rkapoor reassigned source-of-truth for "Teaching Load" to AIS
11:47
admin.jsmith approved Elena Vasquez's biography change
09:15
System flagged duplicate publication record for review
Yesterday
admin.jsmith approved David Chen's grant activity submission
2 days ago
System reconciled 5 conflicting appointment-date records during Wave 2 migration
Integration Health
Live status across every connected system (simulated for this demo).
WorkdayHealthy
HR & employment · hybrid real-time + batch
Synced 12 minutes ago
Interfolio (F180)Healthy
Faculty activity · two-way sync
Synced 38 minutes ago
SitecoreQueued
Public bio pages · outbound
3 records queued for publish
EMSHealthy
Scheduling · real-time
Synced 4 minutes ago
AISHealthy
Course schedule feed · batch
Synced 1 hour ago
Blue EvalsPending Discovery
Faculty evaluations
Interface to be confirmed
12 internal Booth applications9 of 12 connected
Course Management, Course Search, My Courses, Gradesheet, Faculty/Staff Directory, Faculty Photo, and 6 others — remaining 3 prioritized in Discovery
Migration Center
1,342 faculty records migrating in three sequential, independently rollback-able waves.
Wave 1 · Core identity & appointments
1,342 / 1,342 records
Extract
Cleanse
Stage
Validate
Reconcile
Promote
Wave 2 · CVs & publications
1,180 / 1,342 records
Extract
Cleanse
Stage
Validate
Reconcile
Promote
Wave 3 · Teaching, research & service history
640 / 1,342 records
Extract
Cleanse
Stage
Validate
Reconcile
Promote
Gaps register — 23 flagged records
Missing
7 records missing original hire date — logged, not defaulted
Duplicate
11 possible duplicate publication entries — matched by fuzzy ID, awaiting human confirmation
Conflict
5 records with conflicting appointment dates between Workday and legacy spreadsheet — source-of-truth precedence applied, flagged for spot-check
Reports
Standard, predefined reports for day-to-day operational visibility. Role-based access controls which reports each user can open.
Faculty Headcount Summary
By rank, campus, and academic area · last generated today, 06:00
Publication Output by Area
Trailing 12 months · last generated today, 06:00
Service & Committee Load
Current academic year · last generated yesterday
Grant Portfolio Summary
Active grants and total value · last generated yesterday
Data Migration Verification Log
Admin-only · last generated 2 hours ago
Faculty Directory Export
Full roster with contact fields · CSV/Excel
Need something not listed here?
Leadership's Ad Hoc Report Builder supports custom dimension/metric combinations beyond these predefined reports.
System Settings
Configuration that shapes how FIMS behaves — extending it as institutional needs evolve, without a redesign.
Activity taxonomy
Categories available in Faculty Activity Capture. Add a category without any code change or redesign.
TeachingActive
Research & PublicationsActive
Service & CommitteesActive
Grants & AwardsActive
Media ContributionsActive
Volunteer & OtherActive
Notification rules
Integration sync failures
Notify Admin Staff and IT immediately
New faculty approval submissions
Notify assigned reviewer
CV staleness reminders (12+ months)
Notify faculty member
Weekly digest to Dean's Office
Summary of workforce & activity changes
Branding
Institutional color and type tokens are configured; Booth's licensed logo asset and formal UI/UX brand standards are pending confirmation during Discovery (per RFP Section VI). A placeholder text wordmark is shown in the meantime.
Executive Dashboard
Workforce composition, research output, and institutional trends across all campuses.
Active faculty
452
+18 vs. last year
Publications (trailing 12 mo.)
187
+9% YoY
Active grants
64
$41.2M total value
Tenure-track up for review
12
This academic year
Faculty by rank
Professor — 38%
Associate Professor — 24%
Assistant Professor — 21%
Clinical / Adjunct / Lecturer — 12%
Faculty by campus
389Chicago
41London
22Hong Kong
Research output trend, 2021–2026
Tenure pipeline
Tenure-track
96 faculty
Up for review this year
12 faculty
Tenured this year
7 faculty
Ad Hoc Report Builder
Combine any dimension and metric beyond the standard dashboards, then save it for reuse.
Headcount by rank
Saved reports
London campus headcount trend
Saved by Alan Ito · 3 days ago
Grants by academic area, all-time
Saved by Alan Ito · 2 weeks ago
System Health
Platform operations at a glance.
Uptime (30d)
99.96%
2 scheduled maintenance windows
Active sessions
184
Peak 340 during registration week
Last backup
02:14
Nightly · verified restorable
Open incidents
0
All clear
Recent system events
03:00
Nightly backup completed and verified
Yesterday
Sitecore adapter retried and recovered after transient timeout
2 days ago
Quarterly access review completed — 3 stale accounts deprovisioned
Users & Roles
Provisioned via Okta SSO with IDM/AD/Grouper-synced roles.